Accounts Payable Excel Template

What is Accounts Payable

Accounts payable refers to the short-term debt obligation a company owes to its suppliers for goods or services, where they have received an invoice. It is reported under current liabilities in the balance sheet; this balance reflects the total amount outstanding across all suppliers at a given time.

Accounts Payable Checklist

This checklist outlines the core practices that underpin a robust AP process:

• Confirm AP balances reflect received supplier invoices (not estimates).
• Classify AP correctly as a current liability on the balance sheet.
• Track AP movement to understand cash flow impacts.
• Use total credit purchases (not just cost of goods sold) for Total Accounts Payable Turnover (TAPT) calculations.
• Review Payable Days regularly to ensure timely supplier payments and maintain liquidity.
• Maintain strong documentation (e.g., invoices, purchase orders) for audit trails.
• These points summarize the operational practices necessary for effective AP management.

Accounts Payable Excel Template

A practical accounts payable (AP) template helps businesses track their short‑term obligations to suppliers, monitor cash flow, and calculate key AP efficiency metrics.

Download the free Excel template that guides users through key AP calculations.

The template includes a free downloadable template designed to walk users through core calculations such as Total Accounts Payable Turnover and Payable Days. It supports accurate tracking of beginning and ending AP balances, total purchases, and supplier payment performance.